An event chatbot that registers attendees and answers programme questions
Grovi connects an AI brain to Instagram, WhatsApp, TikTok and web chat: it registers attendees, answers programme and venue questions, sends reminders and delivers tickets around the clock.
Launch for freePre-event questions and registrations get lost
Attendees ask the same questions about the agenda, time and directions before an event. Form registrations are easy to lose track of, manual reminders do not scale, and some registered people never show up.
Registration, programme information and reminders on autopilot
Grovi registers attendees, answers from your programme and venue information, sends reminders and ticket files, and can take event payments in chat. One AI brain keeps every answer and update consistent across supported channels.
What an event chatbot can do
Attendee registration
Capture contacts in your dashboard rather than losing them in forms.
Programme answers
Times, speakers and venue information from your source data.
Pre-event reminders
Help more registered people show up.
Ticket and agenda files
Send a PDF ticket and schedule immediately.
Ticket payment in chat
Sell access directly in the conversation.
Attendee broadcasts
Send announcements and updates in one action.
Launch in 2 minutes
- Connect Instagram, WhatsApp, TikTok or web chat from your phone.
- Upload the programme, venue information and ticket prices so the bot can learn them.
- Turn it on: attendees register themselves while you see the list in the dashboard.
How events use it
- An attendee registers in chat, shares contact details and receives a ticket file.
- A programme question arrives at night; the bot answers from the event information without waiting for an organiser.
- The day before the event, the bot sends a reminder that helps improve attendance.
The numbers: an event for 300 attendees
Take an event for 300 attendees with a $50 ticket. Before it starts, DMs and comments fill with “when”, “where”, “what is on the agenda”, while registration lives in a form separate from the conversation. The organiser cannot keep up, some questions go unanswered, and up to 20-30% of registrants do not show without reminders. The bot registers in chat, answers the programme from your data, sends the ticket and a pre-start reminder - attendance and ticket sales climb. Even a 10% lift in show-ups is thousands of dollars.
But what if…
The bot answers a programme question wrong?
It answers strictly from your data - times, speakers, venue - not from general knowledge. Whatever is not in the programme, the assistant does not invent; it passes it to the organiser.
Registration via a bot is unreliable?
Attendee contacts are captured straight into the dashboard, not scattered across forms. You see the registered and paid list in one place.
Reminders will annoy attendees?
One or two reminders with the ticket and details before the start are care, not spam. Attendees arrive prepared, and show-up is higher.
It is a one-off event - is it worth setting up?
The bot assembles from your phone with a ready template in minutes, not days. The first bot is free - for a one-off event the cost is zero.
What if an attendee wants a real organiser?
The bot closes routine questions and registration and passes personal or complex cases to you with context. You step in only where it is truly needed.
Frequently asked questions
Can the bot register attendees?
Yes. It captures contact details in the dashboard and sends the ticket.
Does it answer programme questions?
Yes. It answers about times, speakers and venue details from your source information.
Can it sell tickets?
Yes. Take event payment in chat with cards, PayPal, or Apple and Google Pay where available.
Which channels can it use?
Instagram, WhatsApp, TikTok and web chat can share one AI brain.